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District officials did not ensure that the extra-classroom activity (ECA) funds cash receipts process was administered in accordance with the District's and Commissioner of Education's guidelines.Specifically, the central treasurer did not issue pre-numbered duplicate receipts for all funds placed in her custody, and did not always deposit funds in a timely manner and sign school deposit forms.Finally, the City's payroll clerk performed incompatible payroll duties without any oversight.In addition, the Council has not designated an individual to certify payroll.The water and recreation funds had cumulative deficits totaling 5,656 at the end of the 2016 fiscal year.Additionally, City officials use interfund transfers to meet normal operating expenditures.Although we found no exceptions, there is an increased risk that errors and unauthorized payments with the processing of payroll could occur and remain undetected because payroll duties are not properly segregated.The District's budgets included appropriated fund balance that was not used as planned to fund operations.
Finally, reserves are funded at the end of each fiscal year from excess fund balance instead of being included in the annual budget presented to District residents.
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These include, but are not limited to: The Council has not adopted structurally balanced budgets.
Instead, it has relied on debt to meet recurring operating expenditures.
Although fund balance has improved during the audit period for the general, recreation and water funds, these funds still need to improve their financial condition.